Snowman Finance Operations Hub

One controlled path from invoice to posting

Capture AP and AR close to the warehouse, remove repeated typing, give central teams a clean approval queue, and keep every document and change traceable.

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1 Capture2 Verify3 Approve4 Post5 Forecast
How the platform works

Every role solves a different part of the same finance problem

Documents, ownership, approvals and audit history stay connected from the first upload through accounting export.

01Vendor or warehouse capturesUpload a mandatory PDF or enter an invoice directly.
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02Document AI readsInvoice identity, dates, PO, taxable value and GST are proposed.
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03Warehouse verifiesConfirm the supply, correct fields and preserve the audit trail.
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04Central team approvesReview AP/AR, hold, reject or approve with maker-checker control.
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05Finance posts and plansPrepare accounting export and forecast cash from expected AP/AR dates.
Role-by-role guide

What this software does for each team

V

Vendor

Problem: invoices disappear into email chains and vendors cannot see progress.

How it works: register, choose an approved warehouse, upload the PDF, confirm AI-extracted values and track status.

W

Warehouse manager

Problem: local invoices are incomplete, inconsistently entered and hard to trace.

How it works: see every document routed to your warehouse, compare PDF and data side-by-side, correct it and create the AP draft.

A

Central AP / AR

Problem: central teams chase documents and re-key data before they can review it.

How it works: receive verified invoices in one queue, inspect originals and history, then approve, reject or hold.

F

Central finance

Problem: posting readiness and near-term cash requirements are difficult to see across warehouses.

How it works: monitor consolidated operations, complete final controls, prepare export and see AP/AR cash-flow forecasts.

S

Administrator

Problem: vendor onboarding, access and warehouse responsibility need control.

How it works: approve vendors, manage roles and warehouse assignments, and inspect the audit trail.

Duplicate protectionVendor + normalised invoice number + financial year, plus exact PDF hash.
Evidence retainedOriginal PDF, extracted values, corrections, decisions and timestamps.
Scoped accessVendors see their submissions; managers see assigned warehouses; central teams see their queues.